Orbit documentation

Job applications

Applications connect an applicant to a job posting and move through stages from Submitted to Placed.

Needs: jobs.read / jobs.write. Reviewing portal submissions also needs public-submissions.read / .write.

Applicant queues

Open a posting and select the Applicants tab.

Applicant queues

Queue Contains
Applications Real applications, with candidate, email, applied date, source and stage
Awaiting confirmation Portal applications whose applicant hasn't confirmed their email yet
Needs review Confirmed portal applications, ready to convert or reject
Rejected Portal applications you rejected

Select a row to open it. Portal submissions open the submission review page.

/jobs/applications has no page of its own. It redirects to the postings list filtered to postings with applications (or to one posting's queues when given ?postingId=).

Add an applicant manually

  1. On the Applicants tab select Add applicant.
  2. Either pick an Existing client, or leave it blank and enter First name, Last name and Email for a new person.
  3. Choose the starting Stage (defaults to Submitted).
  4. Select Save. Orbit reuses the person's applicant profile if they already have one.

Add applicant

Application record

Application detail

  • Stage dropdown (header): move the application to another stage. Each move is added to the Progress timeline.
  • Stage bar: shows the stages, highlighted up to the current one.
  • Applicant information: name, email, phone, linked client.
  • Application details (Edit): status, source, assigned staff, rejection or withdrawal reason, and a notes box for interview details and employer feedback. View original request links to the portal submission it came from.
  • Documents: for example the resume.

Stages vs. statuses

  • Stage (application_stage): where the candidate is in the hiring process: Submitted, Screening, Shortlisted, Interview scheduled, Interview completed, Offered, Accepted, Placed, Rejected, Withdrawn, Not selected. Overview tiles and Placements count by stage code (shortlisted, interview_scheduled, placed).
  • Status (job-application-statuses): the overall state: New, Reviewing, Interviewing, Offered, Hired, Rejected, Withdrawn. New applications on the overview counts status new.

Both lists are editable in Settings → Jobs definitions. Keep the codes above if you want the overview tiles and employer placement counts to work.

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